How to write a motion

When and how do I submit my motion?

You will need to submit your motion around 8 weeks before Conference starts. Emergency motions and can be submitted up to a few days before Conference. 

Thursday 9th December 2021 @ noon: Deadline for submitting policy motions
Monday 10th January 2022: Publishing Agenda
Monday 24th January 2022 @ noon:  Deadline for amendments and holding motions
Wednesday 26th January 2022: Circulate amendments and holding motions
Wednesday 9th February 2022 @ 5pm: Deadline to submit Emergency Motions and Topical Motions for Friday 11th Conference
Thursday 10th February 2022 @ 5pm: Deadline to submit Emergency Motions and Topical Motions for Friday 11th Conference

Who can write a motion?

Any member can write a motion. However, you will need to get at least 10 party members or your local party to back your motion if you want to submit it for debate at Conference.

Party organisations can also submit motions for debate. 

Click here for a glossary of terms and rules for in-person Conference debates (known as Standing Orders).

What types of motion are there?

There are several different types of motion, amendment and debate requests that members can submit:

  • Policy motion: a proposal for a particular policy
  • Business motion: a proposal about how the Party works internally
  • Emergency motion: a proposal that relates to a specific development after the deadline for submitting normal policy or business motions 
  • Topical motion: instead of a motion, members can submit a request to have a discussion on a policy issue of significant and topical relevance, conducted without a vote
  • Amendments: a proposal to change a business or policy motion. Emergency motions cannot be amended
  • Separate vote: a vote on a specific word, line or section of a motion 

What happens after that?

All the submitted motions are discussed by Scottish Conference Committee, who then select which motions are going to be debated. You will be emailed by a member of SCC to tell you if your motion has been selected.

All selected motions will then be published in the Conference Agenda.

What if my motion isn't selected?

You will be told by a member of SCC why your motion was not selected. 

What makes a good motion?

LENGTH

There are no official word limits but it's important to make sure your motion is not overly long. The Scottish Conference Committee generally looks less favourably on an emergency motion that is more than 250 words or a policy motion that is over 500 words.

STYLE AND CONTENT

Motions should be written as concisely as possible. Facts and figures are important but should be kept to a minimum. If quotations are included then they should be kept short. References to reports, White Papers, draft bills etc. should be written on the assumption the audience hasn’t read them and some basic explanation is needed.

Check that any factual points are accurate - motions that have inaccuracies are less likely to be selected. You should also not rely on a single source, especially if it is a newspaper article or a campaign. A good source of information on many topical political issues is the set of House of Commons Library Research Papers available online here.

The policy recommendations are the most important part of the motion and what you should give most thought to. A common reason for motions not being selected is that they contain a lot of criticisms and a detailed description of the problem but are thin, unclear or entirely negative in their conclusions.

When writing your policy recommendations it is better to stick to a few substantial points which make for a coherent plan, rather than a long list of small changes.

You should refrain from personal attacks – the law of defamation applies to Party Conference.

In general a motion is more likely to be selected if it:

  • Contains genuinely new and interesting proposals
  • Is on a subject where we don’t have much policy and which hasn’t been debated at conference recently
  • Is on a subject of high political salience
  • Is likely to lead to an interesting debate, with amendments and speakers both for and against

It is less likely to be selected by the Conference Committee if it is:

  • A repeat of old policies with nothing really new
  • On a subject which has been debated recently
  • On a subject where we expect an official policy paper at the next couple of conferences
  • Unlikely to lead to a good debate, for example if it is so uncontroversial that no one will want to disagree with anything in the motion

STRUCTURE

The best motions are structured as follows:

1. Description of the issue or problem which the motion seeks to address

2. The Liberal Democrat principle(s) which underlie the solution

3. Highlighting existing Liberal Democrat policies which will contribute to the solution

4. The further policy proposals which normally conclude the motion and are its most important element

It is normal to break down each section of the motion into a series points. This makes it clearer, and also easier to deal with amendments later.

The first section should describe the issue being addressed by the motion, usually using words such as Conference “notes”, “is concerned by” or “regrets”.

The motion can then “believe”, “reaffirm”, “recognise”, “declare” or just list the principles that apply.

Policy recommendations are usually introduced by “calls for”, “calls on the Government to” or even “calls on Liberal Democrat Parliamentarians to press for”, but could also follow from “recommends”, “proposes”, “urges”, “demands”, “insists”, or “resolves”.

Please note that under the party constitution elected representatives cannot be mandated. You should therefore avoid language like “Conference requires Liberal Democrat MPs to...”. Something like “Conference calls on Liberal Democrats in Parliament to work for...” would be better drafting.

The final set of proposals should be listed 1.,2.,3. etc. Previous sections should alternate between different styles of letters and numbers. For example:

Conference notes with concern:

A.

B.

C.

Conference reaffirms the Liberal Democrat commitment to:

i)

ii)

iii)

Conference calls for:

1.

2.

3.